Governance & Transparency
PMK is committed to the highest standard of governance, accountability and transparency. Our structures, policies and processes are designed to ensure participatory decision-making, prudent financial management, and measurable social impact across our programmes.
Organizational Structure
PMK operates as a registered non-profit organisation with a democratic governance model. The key organs of the organisation are:
- General Body (GB) — The supreme decision-making body that approves budgets, elects the Executive Committee and endorses major policy decisions.
- Executive Committee (EC) — Responsible for operational oversight, strategic direction and implementation. The EC meets regularly and reports to the General Body.
- Project & Advisory Committees — Thematic committees (Health, Livelihoods, Environment, Finance) provide technical guidance and monitor programme quality.
- Operational Team — Social workers, field coordinators, admin & finance staff, and volunteers who manage project execution on the ground.
Executive Committee — Roles & Responsibilities
The Executive Committee—elected by the General Body—carries executive authority for organisational management. Primary responsibilities include:
- Approving annual plans, budgets and major programme partnerships.
- Overseeing financial management, audit responses and statutory filings.
- Approving staff appointments at senior levels and establishing HR policy.
- Setting organisational strategy and monitoring performance against goals (including Vision 2047 targets).
Current EC composition
Note: Replace placeholders below with actual names and terms.
| Role | Name | Term (Start — End) | Short bio / responsibility |
|---|---|---|---|
| President | — | — | Provides strategic leadership and represents PMK publicly. |
| Vice-President | — | — | Supports the President and chairs committees as needed. |
| General Secretary | — | — | Day-to-day manager of programmes and EC secretary — coordinates project implementation and partnerships. |
| Treasurer | — | — | Oversees finance, bank signatories and statutory compliance. |
| Executive Members | — | — | Represent programme areas and support governance functions. |
Committees & Operational Oversight
PMK has constituted several standing and ad-hoc committees to ensure governance quality and programme excellence.
Standing Committees
- Finance & Audit Committee — Reviews budgets, audit findings and internal controls.
- Program & Monitoring Committee — Reviews project performance, indicators and field reports.
- Human Resources Committee — Oversees staff policies, recruitment and capacity building.
- Safeguarding & Child Protection Committee — Ensures safe programming and responds to any safeguarding concerns.
Advisory & Technical Groups
- Health Advisory Group (public health experts & partners)
- Agriculture & Environment Advisory Group (experts, extension partners)
- Legal & Compliance Panel (legal advisors & partners)
Key Policies & Code of Conduct
To ensure ethical, safe and accountable operations, PMK follows a set of formal policies. Short descriptions and download links are provided below; place actual policy files in /assets/policies/.
- Code of Conduct — Standards expected of all staff, volunteers and board members.
- Child Protection & Safeguarding Policy — Zero tolerance for abuse; procedures for safe recruitment, reporting and response.
- Grievance & Whistleblower Policy — Confidential reporting channels and anti-retaliation protections.
- Financial & Procurement Policy — Authorisation, competitive procurement, expense approvals and petty cash rules.
- Conflict of Interest Policy — Disclosure and management of potential conflicts.
- Data Protection & Privacy — Secure handling of beneficiary and staff data.
Download sample policy placeholders: Code of Conduct (PDF) • Child Protection (PDF)
Financial Management, Audit & Compliance
Budgeting & Fund Management
Annual budgets are prepared and approved by the Executive Committee and reviewed by the Finance Committee. PMK maintains separate project-wise accounts for donor-restricted funds and general funds, with bank reconciliations performed monthly.
Internal Controls
Controls include dual signatories for bank transactions, purchase orders for larger purchases, regular reconciliation, and a segregation of duties between payment authorisation and ledger entry.
Statutory Audit
PMK undergoes annual statutory audits by a Chartered Accountant firm. Audit reports, management letters and responses are presented to the Executive Committee and kept available for stakeholders and donors.
Tax & Registration Compliance
PMK adheres to applicable registration and tax filings (income tax returns, FCRA where applicable, 12A/80G registrations etc.). Any certificates and registrations will be made available for download on the website’s documents page.
Documents & Reports (place downloadable files below)
Monitoring, Evaluation & Learning (MEL)
PMK maintains an M&E framework to measure outcomes and enhance project quality.
- Indicators & baselines established for each programme (health coverage, SHG income, literacy gains, etc.).
- Routine field monitoring, monthly reporting and quarterly reviews with partners and donors.
- Periodic impact assessments and learning workshops to document best practices (e.g., Mission Giloy, vaccination scale-up models).
Risk Management
PMK periodically assesses operational, financial and reputational risks. Established practices include:
- Maintaining insurance (where applicable) for field activities and events.
- Contingency funds and disaster response plans for vulnerable villages.
- IT & data backups for program records and beneficiary databases.
Transparency & Public Disclosure
PMK is committed to making governance and performance information available to stakeholders. The following are made accessible on request or via this website:
- Annual reports and audited financial statements
- Registered documents (Trust/Society/Section 8 registration certificates)
- List of donors and partners (subject to donor confidentiality)
- Minutes of AGMs and Executive Committee meetings (selected)
How to request documents
Write to governance@pmk.org with your request. We aim to respond within 15 working days and will provide digital copies when available.
Grievances, Whistleblowing & Reporting Misconduct
Concerns about fraud, abuse, sexual exploitation, or wrongdoing can be reported via:
- Email: whistle@pmk.org (confidential)
- Postal: The Secretary — PMK, [Head office address to be updated]
- Phone helpline (tbd) — will be published once active
Reports are handled confidentially and investigations are conducted by the Safeguarding Committee. Retaliation against reporters in good faith is prohibited.
Contact — Governance & Compliance
Office: Headquarters: Ghazipur, Uttar Pradesh (full address to be added)
Email: governance@pmk.org • Phone: +91-XXXXXXXXXX
Partners & Recognitions (selected)
PMK collaborates with government agencies, academic partners and humanitarian organisations. Selected partners include Red Crescent Society and Banaras Hindu University (collaborative campaigns and technical support).
Read more about our programmes and achievements on the Programs and Achievements pages.